Secretary & Personal Assistant

Requirements

• Minimun of 2 years in secretiat duties.
• Mininum of Diploma in relevant field.

Key Responsibilities:

1. Administrative Support
   • Managing schedules: Organizing appointments, meetings, and conferences for executives or departments.
   • Answering calls and emails: Acting as the first point of contact, directing communications as needed.
   • Filing and documentation: Keeping files and records organized, both physically and digitally. This might include contracts, reports, and other business-related documents.
   • Handling correspondence: Writing and proofreading emails, memos, and other documents.
2. Office Management
   • Supplies management: Ensuring office supplies are well-stocked, ordering new supplies when necessary.
   • Maintaining office equipment: Ensuring that office machines like printers, copiers, and computers are in working order, and coordinating repairs if needed.
3. Meeting Coordination
   • Scheduling and organizing meetings: Setting up meeting spaces, sending out invitations, and ensuring all logistics are handled (like refreshments or technical equipment).
   • Taking minutes: Recording the minutes of meetings, summarizing key points, and ensuring follow-ups are tracked.
   • Preparing materials: Ensuring that relevant documents, presentations, or reports are ready for meetings.
4. Data Entry and Record Keeping
   • Managing databases: Maintaining and updating databases, such as customer contacts, personnel records, and other important business information.
   • Managing documents: Ensuring records are well-organized and up to date, including confidential or sensitive information.